2. Grantee Information Updates

This purpose of this process is to keep track of any programmatic and/or fiscal changes to a grant proposal during the program year. It also ensures the changes are reflected in other documents and systems so that there is a continuity of service to adult learners and program partners.

Grantees will submit all non-critical information updates to AEI quarterly through the quarterly progress update as described in the Monitoring and Reporting section of the handbook. Critical information updates will continue to be sent via email to the grantee’s AEI Program Coordinator when changes are planned.

Grantees receiving funds from the Office of Adult Education Initiatives Office (AEI) are required to submit critical programmatic and/or fiscal changes to their AEI Program Coordinator for approval prior to implementation. These changes must be within the scope of the original grant application or most recent continuation application, and must also adhere to all assurances.

The following changes are considered “critical” programmatic and/or fiscal changes:

Change	Grantee Action
Budgets changes involving salary or equipment.	Submit a Budget Revision Request to the AEI Program Coordinator. Revision requests must include a description of the requested change in the notes column of any changed line item in the budget detail.
Budget changes involving 10% or more of the total grant allocation.	Submit a Budget Revision Request to the AEI Program Coordinator. Revision requests must include a description of the requested change in the notes column of any changed line item in the budget detail.
Budget changes involving Match, Program Income, or Infrastructure Funding Contributions to the local One-stop Center.	Submit a Budget Revision Request to the AEI Program Coordinator. Revision requests must include a description of the requested change in the notes column of any changed line item in the budget detail.
Budget changes involving out-of-state travel requests.	Submit a Budget Revision Request to the AEI Program Coordinator. Revision requests must include a description of the requested change in the notes column of any changed line item in the budget detail. Instruction are included in the budget template.
Change of address for mailing reimbursements.	If reimbursements from CDE should be mailed to a new address, fill out a W-9 form and send it to Marti Rodriguez at [email protected]. Copy your AEI Program Coordinator on the email. Update the address on Sam.gov.
Change of address for class locations.	Email your AEI Program Coordinator with a revised Class Schedules Template. Highlight the new address and strike through the address that is no longer associated with your program, if applicable.
Changes to any cover page information on the Grant Continuation Application: NRS Participants by Program and LWDA Post-testing & Measurable Skills Gain Targets Grant Objectives by Program & Activity Program Contacts Policies and Procedures	Email a revised continuation application to your AEI Program Coordinator.

All other changes are considered “non-critical.”